Job Description

Job Title: Practice Assistant

Openings: 1

Location: Hybrid 4x per week in Downtown Houston

Schedule: M-F, 9:30am-5:30pm (37.5 hour weeks)

Duration: 6-month contract with extensions or perm conversion

***combination of legal assistant and EA duties so expenses, timesheets, calendar management, booking travel, etc but also basic legal document prep***

Must-Haves:

• 3-5 years of law firm experience as an Executive/Legal Administrative Assistant.
• Excellent interpersonal skills and ability to work in a demanding environment, liaising with all levels of staff and attorneys and clients.
• Ability to multi-task and prioritize work in a fast-paced environment.
• Skilled in comprehending and complying with instructions.
• Strong written and verbal communication skills.
• Exceptional organizational skills and diligence in follow-through.
• Positive and initiative driven approach.
• Must work well independently, and as part of a team.

Job Description:

The Practice Assistant (PA) performs a wide range of services, including administrative and legal support. As part of a team, the Practice Assistant will provide excellent quality service to all internal and external clients, including his/her assigned practice group of attorneys, as well as other attorney teams as needed. The PA position requires the ability to organize and expedite the workflow of lawyers and legal staff members. The PA position requires the ability to perform duties of a responsible and confidential nature, with the skill to multi-task for several individuals. This position requires a self-starter who exhibits a proactive approach and takes personal initiative for the execution of work. The PA coordinates complex workflows. The individual needs to be an excellent communicator, who reports information regularly and accurately to key stakeholders. The PA cultivates positive working relationships at all levels of the Firm and helps navigate the organization on behalf of his/her lawyer assignments. The position requires a professional demeanor at all times and in all situations. Duties include the below:

• Plan and coordinate attorneys’ schedule, appointments, conferences and meetings.
• Manage and coordinate extensive and complex domestic/international travel arrangements. Prepares business itineraries and business-trip documentation packs.
• Manage and submit expense reports.
• Answer, screen and place calls in a professional manner. Accurately record phone messages and promptly inform attorneys.
• Keep legal staff apprised of the status of work and any problems encountered with systems or programs.
• Monitor, review and organize, according to priority, all incoming correspondence.
• Draft, proofread for accuracy, and release time sheets.
• Maintain accurate client and matter lists.
• Complete conflict search reports and opening entries.
• Assist with client development, marketing initiatives, and proposals.
• Assist with client billing.
• Draft routine letters, memos, and reports.
• Create and maintain files.
• Meet and greet clients with courtesy and tact.
• Assist with overflow work and practice specific responsibilities.
• Arrange overtime coverage with Document Production for attorneys.
• Keep Desk Reference information up to date and easily accessible for use by other Practice Assistants.

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